Policies and Procedures

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Policies and Procedures

The Friends of Presqu’ile Park will work to enhance educational opportunities for park visitors, to provide volunteer assistance for park activities, to provide funding for selected projects, and to promote the objectives of the park and the Friends of Presqu’ile Park in the local area.

Achieving the mission and vision of the Friends of Presqu’ile Park begins with the identification of activities our members wish us to pursue.  Various committees develop and implement programs and activities suitable for our organization.  These become part of our annual plan. The Board of Directors of The Friends of Presqu’ile Park are responsible for ensuring that the Annual Plan and Budget are carried out in a prudent and responsible manner.

The Friends of Presqu’ile Park is a registered charity.  We are subject to various government regulations governing how we must conduct our business.  We must also ensure that we take very good care of our precious resources – people and money, while we are helping to preserve and enhance Presqu’ile Park.

To help us to achieve our mission and to provide continuity, the Board of Directors has approved Policies and Procedures to guide us and our volunteers as we carry out our activities.  Some of the Policies are meant to help with running the organization in a professional manner.  Those policies cover such areas as: Document Retention, Compliance, Record Keeping, Management Reporting, Supplier Selection and Risk Management.  Other Policies are meant to govern the prudent management of our funds.  These include: Annual Budget, Cash Receipts and Disbursements, Donations and Income Tax Receipts and Investments.  We have also developed Policies to guide and protect our people.  These policies cover Volunteers, Seasonal Employees, Safety, Conflict of Interest, Harassment, Privacy and Vulnerable Sector Background Checks.

Each member and volunteer should take personal responsibility to read and then work within the policies and procedures that cover the activities they choose to undertake as part of their contribution to the Friends of Presqu’ile.  If questions about our policies arise, at any time, please contact our Chairperson who will address issues with the Board of Directors.

These policies and procedures help us to achieve our Vision –

Where People and Nature Interact

 Policies in Alphabetic order, to read full procedure click on the name

 POLICY NAME

 NUMBER

  EFFECTIVE

 Annual Budget

  001

  May 25, 2013

 Cash Receipts/Disbursements

  007

  July 27, 2013

 Compliance

  002

  May 25, 2013

 Conflict of Interest

  003

  May 25, 2013

 Document Retention/Record Keeping

  008

  July 27, 2013

 Policy - Data and Computer Security

  018

  February 25, 2017

 Donations & Income Tax Receipts

  009

  July 27, 2013

 Harassment

  004

  May 25, 2013

 Investment

  005

  May 25, 2013

 Management Reporting

  006

  May 25, 2013

 Operating Surplus

  017

  December 4, 2015

 Privacy

  010

  July 27, 2013

 Risk Management

  011

  July 27, 2013

 Safety

  013

  October 26, 2013

 Seasonal Employees

  014

  October 26, 2013

 Supplier Selection

  015

  October 26, 2013

 Volunteers

  016

  October 26, 2013

 Vulnerable Sector Background Checks

  012

  July 27, 2013

Updated March 20, 2017